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Nova Scotia Society of Medical Radiation Technologists By-laws made under Section 8 of the
Medical Radiation Technologists Act
R.S.N.S. 1989, c. 280
O.I.C. 79-621 (May 29, 1979), N.S. Reg. 78/79
as amended up to and including O.I.C. 83-335 (March 29, 1983), N.S. Reg. 46/831 (a) In these by-laws
"Act" means the Medical Radiation Technologists Act, R.S.N.S. 1989, c. 280;
"Society" means the Nova Scotia Society of Medical Radiation Technologists;
"Council" means the Council of the Society.
(b) All former by-laws of the Society are hereby repealed.
Clause 1(a) amended: O.I.C. 83-335, N.S. Reg. 46/83.Meetings
2 (a) The annual meeting of the Society shall be held in every calendar year at such time and place as may be determined by the Council, and not more than fifteen months after the preceding annual meeting. At this meeting, reports shall be presented by the Council, and auditors shall be appointed for the coming year.(b) Special general meetings of the Society may be called at any time by the Council or by the President. The Recording Secretary shall call a special meeting of the Society upon the written request of at least one-quarter of the members of the Society. If the Recording Secretary does not proceed to cause a meeting to be held within one month from the date such written request is served upon him, the members making such request may themselves call the meeting by giving notice to all other members as hereinafter set out. Such written request must state the objects of the meeting requested and must be signed by the members making the same. It may consist of several documents in like form, each signed by one or more of such members.
(c) Subject to Section 2(b) hereof, five days notice of meetings of the Society shall be given orally or in writing to each member. The proceedings of any meeting shall not be invalidated because of the accidental failure to give such notice to any person.
(d) At all meetings of the Society, not less than twenty members of the Society shall constitute a quorum. No business shall be transacted at any meeting unless the quorum requisite be present at the commencement of business.
(e) The President, if present, shall preside as Chairman at all meetings of the Society. In the absence of the President, the Vice-President shall be the Chairman. If neither the President nor Vice-President is present, the members present shall elect a Chairman.
(f) The Chairman shall have no vote except in a case of an equality of votes in which case he shall have a casting vote.
(g) Every member other than the Chairman shall have one vote and one vote only except honorary life members and student members who have no vote.
(h) The Chairman may, with the consent of the meeting, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished from the meeting at which the adjournment took place.
Admission and registration
3 (a) The following persons shall be entitled to admission and registration as members of the Society:(i) persons who were members in good standing of the Society on December 31, 1965,
(ii) persons who, for at least three years immediately preceding March 30, 1965, carried on the art of a medical radiation technologist in the Province of Nova Scotia,
Subclause 3(a)(ii) amended: O.I.C. 83-335, N.S. Reg. 46/83.(iii) persons qualifying to practise medical radiation technology pursuant to Section 10, subsection 1(a) or subsection 1(d).
Subclause 3(a)(iii) amended: O.I.C. 83-335, N.S. Reg. 46/83.(b) A certificate of registration in a form to be determined by the Council may be issued to persons entitled to registration upon payment of the prescribed fee.
(c) Renewal of registration in a form to be determined by the Council shall be granted to every person entitled thereto upon payment of the prescribed fee.
(d) A certificate of registration or a renewal of registration shall expire at the end of December in the year in which it was issued.
(e) An applicant for registration shall make application on a form to be determined by the Council.
Membership
4 Membership in the Society shall be as follows:(a) Active members: An active member shall be
(i) a medical radiation technologist possessed of a diploma indicating the successful completion of the qualifying examination set by the Committee of Qualifications of the Canadian Association of Medical of Radiation Technologists or the Society, and be in good standing with all dues being fully paid up to the Society, or;
Subclause 4(a)(i) amended: O.I.C. 83-335 N.S. Reg. 46/83.(ii) a medical radiation technologist who is an active member in good standing in any Society which is accredited or approved for reciprocity membership with the Canadian Association of Medical Radiation Technologists and has applied for and been granted membership in the Society and has all dues to the Society fully paid up, or;
Subclause 4(a)(ii) amended: O.I.C. 83-335 N.S. Reg. 46/83.(iii) [
is] a person who has practised in the Province of Nova Scotia as a medical radiation technologist for a period of three consecutive years prior to the coming into force of the Act, and he has applied to the Society for recognition within twelve months of the sanction of the Act, or;
Subclause 4(a)(iii) amended: O.I.C. 83-335 N.S. Reg. 46/83.(iv) a certified radiologist whose application for membership has been accepted by the executive committee of the Council but he shall not be eligible to hold executive office.
(b) Honorary life members: Honorary life members shall be distinguished persons intimately connected with radiation science and its application whom the Council declare to honor for services in connection therewith. Honorary life members shall be elected by the Council and every such election shall be announced at the next subsequent meeting of the Society. Honorary life members shall have the privilege of attending all meetings, discussions or conferences of the Society, but shall not have the right to vote thereat except when specifically appointed to a committee of the Society, and their right to vote shall be limited to voting as a member of such committee. Active members shall not be eligible for honorary life membership.
Clause 4(b) amended: O.I.C. 83-335 N.S. Reg. 46/83.(c) Life members: Life members shall be members who have rendered unusual service to the Society and who have served in an outstanding and distinguished manner as radiation technologists. Life members shall be elected by the Council. No officers of the Society shall be eligible for nomination to life membership. Except as herein provided, life members shall enjoy the same privileges as active members, but shall not be liable for dues to the Society.
Clause 4(c) amended: O.I.C. 83-335 N.S. Reg. 46/83.(d) Student members: Student members shall be persons enrolled in hospitals or institutions accredited by the Canadian Association of Medical Radiation Technologists and the Canadian Medical Association as training centres for medical radiation technologists, and shall remain student members until qualification as medical radiation technologists, which period from enrollment to qualification shall not exceed four years unless extended by Council for good reason.
Clause 4(d) amended: O.I.C. 83-335 N.S. Reg. 46/83.(e) Non-practising members: A non-practising member shall be a medical radiation technologist who is not practising in such capacity. Non-practising members shall not be eligible for election to the Council or as an officer of the Society.
Clause 4(e) amended: O.I.C. 83-335 N.S. Reg. 46/83.(f) Associate members: Associate members shall be persons not active in the practice of medical radiation technology but who are engaged in commercial activity related thereto. Associate members shall not be eligible for election to the Council or as an officer of the Society.
Council
5 (a) There shall be a Council of the Society comprised as follows:(i) seven members of the Society elected as herein provided,
(ii) one person designated by the Governor in Council,
(iii) one person designated by the Nova Scotia Association of Radiologists,
(iv) one person designated by the Nova Scotia Hospital Association.
(b) The seven members of the Society on the Council shall be the President, Director and five other members, all of whom shall be elected at the annual meeting and shall hold office for two years, except the Director who shall hold office for three years.
Clause 5(b) replaced: O.I.C. 79-1292, N.S. Reg. 163/79.(c) Members of the Council are eligible for re-election.
(d) In the event a member of the Council resigns or ceases to be eligible for membership on the Council, the vacancy thereby created shall be filled for the unexpired portion of the term by the Council from among the members of the Society eligible to serve on the Council.
Meetings of Council
6 (a) Meetings of the Council shall be held as often as the business of the Society may require, and shall be called by the President or Vice-President or by any two counsellors. Notice of such meetings specifying the time and place thereof shall be given either orally or in writing to each member of the Council at least ten days before the meeting is to take place, but non-receipt of such notice by any member of the Council shall not invalidate the proceedings of any such meeting.(b) No business shall be transacted at any meeting of the Council unless six members are present at the commencement of such business.
(c) The President, or in his absence the Vice-President, or in the absence of both of them, any member of the Council elected from those present, shall preside as Chairman at meetings of the Council.
(d) The Chairman shall have no vote except in the case of an equality of votes, in which case he shall have a casting vote.
(e) A resolution signed by all the members of the Council shall be valid and effectual as if it had been cast at a meeting of the Council duly called and constituted.
Duties and powers of the Council
7 (a) The business of the Society shall be managed by the Council, who may exercise all such powers of the Society as are not hereby or by statute required to be exercised by the Society in general meeting.(b) The Council shall report in writing to the annual meeting of the Society.
(c) The Council shall engage such assistance, clerical or otherwise, as it may deem necessary, and it shall determine the remuneration to be paid for such services.
(d) The Council on behalf of the Society may from time to time in its discretion raise or borrow money for the purposes of the Society, and secure the repayment of monies so raised or borrowed in such manner and upon such terms and conditions in all respects as it thinks fit.
Officers
8 (a) The officers of the Society shall be the following: President, Vice-President, Recording Secretary, Treasurer, and Director.(b) The Council may, at any time, elect an officer to fill the unexpired portion of the term of any officer who has retired for any cause.
(c) The President and Director shall be elected annually at the annual general meeting of the Society as hereinbefore provided. The Vice-President, Recording Secretary and Treasurer shall be elected by the Council from among the members of the Council.
(d) The officers of the Society shall be elected from the active membership by those having voting privileges.
(e) The Executive Secretary shall be appointed by the Council.
(f) The Nova Scotia delegate to the annual general meeting of the Canadian Society of Radiation Technologists shall be an officer elected by the officers.
Clause 8(f) amended: O.I.C. 83-335, N.S. Reg. 46/83.(g) The President shall have general supervision of the affairs of the Society and shall perform such duties as may from time to time be prescribed by the Council. The Vice-President shall, at the request of the Council and subject to its directions, perform the duties of the President during absence, illness or incapacity of the President, or during such period as the President may request him to do.
(h) The Recording Secretary shall have charge of the minute book and records of the Society. The Recording Secretary shall be responsible for giving proper notice of all meetings of the Council and the Society and shall cause records to be made and preserved of all meetings of the Council and the Society.
(i) The Executive Secretary shall keep and maintain a register of members and shall perform such other duties as may from time to time be prescribed by the Council.
(j) The Treasurer shall have charge of the books of account and shall generally supervise the receipts and expenditures of the Society, and shall be the custodian of its funds. He shall keep full and accurate accounts of receipts and disbursements, and shall deposit all monies in the name and to the credit of the Society. He shall disburse the funds of the Society as may be authorized or ordered by the Council and shall render to the Council whenever required to do so an account of his transactions as Treasurer and of the financial condition of the Society. He shall also perform such other duties as may from time to time be prescribed by the Council.
(k) The Director shall be the Society's representative on the Board of Directors of the Canadian Association of Medical Radiation Technologists.
(l) Contracts, deeds and generally all documents requiring the seal of the Society shall be attested by the signatures of the President and Recording Secretary. In the event of the absence or inability to act of either one of these officers, the Vice-President or the Treasurer may sign in his stead.
(m) The President shall be, ex officio, a member of all standing committees.
(n) The duties of all other officials of the Society shall be such as the terms of their engagements call for or as the Council may require of them.
Discipline
9 (a) The Council may of its own motion, and shall upon receiving a complaint in writing from any person, investigate any complaint against any member of the Society where it is in substance alleged or the Council has reasonable grounds for believing that such member has been guilty of misconduct or gross negligence or such incompetence in his business as to render it desirable in the public interest that his registration should be cancelled or suspended.(b) For the purposes of the Act and these by-laws, misconduct shall include
(i) a violation of any of the provisions of the Act,
(ii) malpractice or infamous, disgraceful, unprofessional or criminal conduct.
(c) In lieu of cancellation or suspension of the registration of any person found to be guilty of misconduct or gross negligence, the Council may impose a fine not exceeding two hundred dollars ($200.00).
Fees
10 The Council may, from time to time,(a) fix the annual fees to be paid by the members of the Society;
(b) fix the time for payment of fees;
(c) order the Executive Secretary to strike off the Register any one who is in arrears of fees for a period of one year or more;
(d) order the Executive Secretary to reinstate as an active member anyone so disqualified by clause (c) herein.
Audit of accounts
11 (a) Auditors shall be appointed each year at the annual meeting of the Society, and on failure of the Society to appoint such, the Council shall do so.(b) The auditors shall make a written report to the Society upon the balance sheet and accounts, and in every such report they shall state whether in their opinion the balance sheet is a full and fair balance sheet and properly drawn up so as to exhibit a true and correct view of the Society's affairs, and such report shall be read at the annual meeting.
Fiscal year
12 The business and financial year of the Society shall end on the last day of February of each year.Committees
13 (a) The Council shall appoint such standing and special committees as they may judge to be required to the work of the Society and shall determine the duties of these committees.(b) A majority of the members of any committee shall constitute a quorum.
Making, repealing and amending by-laws
14 (a) The Society may make additional by-laws and repeal or amend any of its by-laws by the votes of a majority of the members of the Society present at a general meeting.(b) Notice of intention to make, repeal or amend any by-law shall be given either at a meeting of the Society previous to that at which the proposed addition to or change in the by-laws is to be considered, or by thirty days written notice to the members of the Society.
Miscellaneous
15 (a) A copy of the Society's Act of incorporation and by-laws shall upon request of a member and on payment of one dollar ($1.00) be furnished to such member.(b) The signature to any notice to be given by the Society may be written or printed.
(c) Where a given number of days notice is required to be given, the day of service shall, unless it is otherwise provided, be counted in such number of days.
(d) The Council may award special remuneration out of the funds of the Society to any Counsellor or member undertaking any special work or mission on the Society's behalf, other than the routine work ordinarily required of a Counsellor or member of the Society.
(e) Voting for election of Counsellors shall be by mail, each ballot paper to carry the seal of the Society, or in such manner as the Council may from time to time determine.